Digital Document Management (DDM)

DDM Expert Services

Data Federal’s team of experts deliver and support records management programs via their full service Digital Digital Document Management (DDM) solutions to a broad set of industries that routinely deal with sensitive data, documents, and official records.

Industries Served

The senior team at Data Federal bring their decades of experience serving both the Federal and Commercial marketplace. Their combined expertise ensures best practices derived for each domain can be cross leveraged within each industry they serve. Data Federal provides DDM services to the following industries:

Government  |  Legal  |  Medical  |  Human Resources  |  Accounting  |  Education  |  Banking  |  Insurance

Document Digitization and Disposition

Data Federal’s document scanning service converts your paper documents into digital files that you can search, edit, and share securely from virtually any device.

Whether you are looking to free up storage space, meet regulatory compliance requirements, or simply create a more accessible system for your data, Data Federal’s DDM experts are here to help organizations transform their filing cabinets and paper piles into a text-searchable archive of digital assets.

Data Federal has over a decade of scanning experience with highly skilled people, secure processes, and state-of-the-art equipment and software to ensure our customers’ requirements are exceeded – we guarantee it.  Learn more…

FREEDOM – SaaS Federal Electronic Records Management (ERM)

FREEDOM is an Electronic Records Management (ERM) system designed to manage active documents and official records in the federal domain.

FREEDOM is offered as a Software as a Service (SaaS) Cloud platform providing federal agencies the means to implement a NARA compliant ERM system within 5 days.

Data Federal recognizes the unique challenges facing federal agencies as they move records from paper and electronic formats to a system that meets federal mandates. FREEDOM is a direct response to meeting those challenges.

Although FREEDOM‘s “out of the box” functionality complies with federal ERM policies, the underlying architecture allows for extensive customization to meet unique customer workflow and policy needs.  Learn more…

Federal Records Management Consulting

Historically Records Management (RM) was seen as something that was effectively “hidden “behind the scenes”. Today, changes in regulation, legislation and technology mean that RM is now part of mainstream business, with good RM practice seen as vital in avoiding regulatory fines, litigation and reputational damage. It is no longer seen as something isolated as it impinges directly on areas such as Data Protection, Freedom of Information, Information Security, and Risk Mitigation.

Data Federal helps organizations set a strategy that includes either upgrading or establishing an Electronic Records Management (ERS) to include:

  • Policies and Procedures
  • Identification and Classification
  • Retention and Disposition
  • Execution and Management
  • ERM Requirements gathering and Development

Please contact us here if you need assistance in assessing your Records Management program.

508 Compliance - PDF Remediation

Our Accessibility experts fully understand the specific requirements for ensuring PDFs are compliant with the 508 standards.  Whether it’s a short deadline, lack of manpower, or bandwidth, our team is here to lighten your workload. We’ll remediate your documents, validate our work with screen readers, and return the documents to you in an accessible format.  Learn more…