Manage your active documents and official records securely in the federal domain.

FREEDOM is offered as a Software as a Service (SaaS) platform to provide federal agencies the means to rapidly implement a fully NARA compliant.

A Look Inside FREEDOM

FREEDOM was designed to maximize ease of use for both administrators and general users without compromising the ability to respond to complex customer requirements.

FREEDOM was developed to satisfy the needs of any size agency or budget. Reducing costs without compromising enterprise functionality was central to FREEDOM’s architecture.

FREEDOM’s “Alive in Five” concept allows an agency to virtually “turn on” the system, easily configure a few settings, and begin ingesting documents, whether via scanning or electronic uploads, into a fully compliant system that, out of the box, includes all necessary workflows from ingest through NARA disposition.

FREEDOM Overview

FREEDOM is an Electronic Records Management (ERM) system designed to manage active documents and official records in the federal domain.

FREEDOM is offered as a Software as a Service (Saas) Cloud platform providing federal agencies the means to implement a NARA compliant ERM system within 5 days.

Data Federal recognizes the unique challenges facing federal agencies as they move records from paper and electronic formats to a system that meets federal mandates. FREEDOM is a direct response to meeting those challenges.

  • Although FREEDOM‘s “out of the box” functionality complies with federal ERM policies, the underlying architecture allows for extensive customization to meet unique customer workflow and policy needs.
  • FREEDOM may be procured directly, through the GSA Schedule 36, or via an Inter-Agency Agreement (IAA) with the Program Support Center’s (PSC) Digital Document Management group at the Department of Health and Human Services (DHHS)

Why FREEDOM ?

NARA Compliance

  • NARA M-19-21 Directive
  • Record Schedules and Automated Dispositions
  • Policy Implementations through Workflows

Software as a Service (SaaS)

  • AWS GovCloud hosted | FedRAMP
  • Zero Infrastructure Investment
  • Scalable Architiecture

Enterprise Focus

  • SharePoint backbone | Multi-Tenant Capable
  • Authority of Operate (ATO)
  • Document and Case Management ready

Usabilitiy

  • Familiar, Intuitive User Interface
  • Custom Virtual Folders and Document Views
  • Simple and Advanced Search and Query Capabilities

Alive in Five

  • Enter Metadata
  • Setup Workflows
  • Configure Permissions
  • GO LIVE!

FREEDOM Features

User Interface

Automated disposition workflow based on file plan with record schedules. ERA file production and secure FTP transfer to NARA.

Virtual Folders

Dynamic user-defined “virtual folder” views. Customize how documents are organized depending on the user’s needs.

Workflows

All actions controlled by workflows (Upload, Edit, Download, Move, etc.). Custom workflows creation for specific agency needs. All workflows customizable through Admin UI.

Automated NARA Disposition

Automated disposition workflow based on file plan with record schedules. ERA file production and secure FTP transfer to NARA.

Transfer FIles

Scan paper documents to FREEDOM from any network scanner. Outlook integration allows for dragging and dropping emails to FREEDOM.

Search

Advanced search capabilities – Metadata (indexed) and context (text) via OCR.

Preview

Powerful document preview such as Word, Excel, PowerPoint and dozens of other formats like PDF, InfoPath, Webpages, etc.

Security Compliance

FISMA NIST 800-53 rev 4 and DoD compliant. Hosted in a FedRAMP compliant AWS GovCloud. Customizable backup policy. Continuity of Operations Plan (COOP) for disaster recovery.

Alive in 5

Quick deployment with standard features available in five days.