Document Scanning and BPO Services
Experts in data capture from unstructured documents to complex forms.
Precision Digitization That Protects Your Mission-Critical Information
Every document tells a story. Every record drives a decision. We ensure nothing is lost in translation. Our advanced capture technology processes everything from pristine reports to 50-year-old handwritten notes, delivering 99.9% accuracy where others fail.
What Separates Professional Digitization from Simple Scanning?
Intelligence at Every Step.
Most providers stop at image capture. SMARTSCAN™ delivers structured, searchable, actionable information ready for your systems.
CAPTURE
Beyond Scanning,
Contextual Ingestion
Adaptive capture technology reads documents like your best analyst would - understanding context, identifying anomalies, and flagging critical information. From faded microfiche to oversized blueprints, we extract every detail.
STRUCTURE
Inherent
Document Intelligence
No manual sorting. No misfiled pages. SMARTSCAN™ instantly classifies document types, splits multi-document files, and maintains logical relationships. Your 10,000-page contract stays organized exactly as intended.
ENHANCE
Actionable Information
For Your Business
Raw scans don't drive decisions - mission critical information does. We deliver enriched content with extracted metadata, validated fields, and searchable text that integrates directly with your ECM, ERP, or analytics platforms.
End-to-End Document
Transformation Platform.
Handle your most complex digitization challenges without switching vendors or compromising quality.
From Paper to Microfilm to Digital
Process any source material through one platform. PDFs, bound books, fragile documents, technical drawings, photographs, microfilm, and even legacy digital formats.
Structured Output, Not Just Images
Extract tables, forms, signatures, and data fields automatically. Export to Excel, databases, or directly into your business applications.
Multi-Language Excellence
Process documents in 100+ languages including mixed-language files, maintaining context and meaning across translations.
Built-In Quality Assurance
Double-verification process with automated quality checks, human validation, and output certification. Your compliance auditors will thank you.
Digitize Your Documents
in 3 Simple Steps
Secure
Collection
Drag & drop or bulk upload any file—scanned, digital, or complex layouts welcome.
SmartSCAN™ analyzes your uploads and:
Auto-detects document types and quality issues
Identifies Processing Requirements
Estimates Completion Time
Flags compliance-sensitive content
Select
Options
Pick your options to match your deadline and regulatory needs, and hit go!
AI-Native Processing Options:
SOTA OCR with 99.9% Accuracy
Automatic form field extraction
Table-to-Excel Conversion
Signature Detection & Validation
Multi-Language Processing
Download
Results
Download your results—often in minutes, even for large batches—ready for immediate use.
AI-Native Processing Options:
SOTA OCR with 99.9% Accuracy
Automatic form field extraction
Table-to-Excel Conversion
Signature Detection & Validation
Multi-Language Processing
Managed Document Conversion Services
High Volume Scanning | Data Extraction | Disposition
Outsource Your Backlog. Own Your Timeline.
When millions of documents stand between you and digital transformation, you need more than technology—you need capacity. Our managed scanning services eliminate your backlog without disrupting your operations or draining your resources.
With secure facilities nationwide, we've processed tens of million pages for organizations that can't afford delays or errors. From basement archives to active filing systems, we handle the heavy lifting while you handle your business.
20 years. Zero breaches. 99.9% accuracy. Guaranteed.
Production-Scale Capabilities
VOLUME CAPACITY
50K-5M Pages per Month
Rush Processing Available (24-48 Hour)
Parallel Processing for Tight Deadlines
DOCUMENT TYPES WE HANDLE
Standard office documents (any condition)
Engineering drawings up to E-size
Bound materials (books, binders, journals)
Fragile historical documents
Microfilm/microfiche (16mm, 35mm, 105mm)
Medical imaging (X-Rays, MRIs)
Oversized Maps and Blueprints
Many more...
Need Scanning BPO Services?
Need full service Document Conversion from Scanning, Advanced OCR, Data Extraction, to Final Disposition? Schedule a 15 minute consultation with one of or Expert DDM Specialist.
Accurate Data Extraction Only?
Already have Electronic Documents scanned or digitally born? But need high accuracy OCR and data extraction to meet complex business needs. SMARTSCAN is the solution.
About DATA | FEDERAL
Data Federal is a professional services firm specializing in document transformation and lifecycle management for federal agencies and select commercial clients.
We move beyond general IT contracting to offer deep subject matter expertise, understanding that every government record tells a unique story, serves a vital purpose, and holds strategic value.
Our 20 years of experience, serving over 80 customers from the public sector to commercial partners, demonstrate our proven ability to deliver document solutions that meet the highest standards of precision, compliance, and innovation.
Copyright © 2025 Data Federal Corp