Document Scanning and BPO Services
Experts in data capture from unstructured documents to complex forms.
Precision Document Digitization That Protects Your Mission-Critical Data
AI-Powered OCR & Secure Scanning—Transforming Documents with 99.9% Accuracy
SMARTSCAN™ securely converts any document format into actionable, searchable data, from pristine records to decades-old archives.
Why SMARTSCAN™ for Document Digitization?
Most providers stop at image capture. SMARTSCAN™ delivers structured, searchable, actionable information ready for your systems.
Contextual Document Capture
AI-driven ingestion extracts critical details and context
Supports microfiche, fragile materials, and oversized documents
Intelligent
Structuring
Automatic classification and logical organization
Preserves relationships within large-scale documents
Enhanced
Data Output
Metadata extraction for seamless integration
Structured exports compatible with ECM and ERP systems
Comprehensive End-to-End Document Transformation
Efficiently manage complex digitization tasks through one powerful, integrated solution.
Universal Compatibility
Process any source material through one platform. PDFs, bound books, fragile documents, technical drawings, photographs, microfilm, and even legacy digital formats.
Structured Output, Not Just Images
Extract tables, forms, signatures, and data fields automatically. Export to Excel, databases, or directly into your business applications.
Global Language Capability
Process documents in 100+ languages including mixed-language files, maintaining context and meaning across translations.
Built-In Quality Assurance
Double-verification process with automated quality checks, human validation, and output certification. Your compliance auditors will thank you.
Digitize Your Documents
in 3 Simple Steps
Secure
Collection
Drag & drop or bulk upload any file—scanned, digital, or complex layouts welcome.
Select
Options
Choose OCR accuracy, data extraction, or special processing requirements.
Download
Results
Download your results—often in minutes, even for large batches—ready for immediate use.
Managed Document Conversion at Scale
Eliminate Your Document Backlog Quickly and Securely.
Outsource Your Backlog. Own Your Timeline.
When millions of documents stand between you and digital transformation, you need more than technology—you need capacity. Our managed scanning services eliminate your backlog without disrupting your operations or draining your resources.
With secure facilities nationwide, we've processed tens of million pages for organizations that can't afford delays or errors. From basement archives to active filing systems, we handle the heavy lifting while you handle your business.
20 years. Zero breaches. 99.9% accuracy. Guaranteed.
Production-Scale Capabilities
VOLUME CAPACITY
50K-5M Pages per Month
24–48-hour rush processing available
Parallel processing for strict deadlines
DOCUMENT TYPES WE HANDLE
Office documents (any condition)
Engineering drawings up to E-size
Historical and fragile archives
Microfilm, medical imaging, and more
Need Comprehensive Scanning Services?
Connect with a digitization expert for a tailored consultation.
Precise Data Extraction Only?
Leverage SMARTSCAN’s powerful OCR and data extraction capabilities.
About DATA | FEDERAL
Data Federal is a professional services firm specializing in document transformation and lifecycle management for federal agencies and select commercial clients.
We move beyond general IT contracting to offer deep subject matter expertise, understanding that every government record tells a unique story, serves a vital purpose, and holds strategic value.
Our 20 years of experience, serving over 80 customers from the public sector to commercial partners, demonstrate our proven ability to deliver document solutions that meet the highest standards of precision, compliance, and innovation.
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