Federal Records enterprise ELECTRONIC Document Management ( FREEDOM )
Powered by DATA | FEDERAL
Gain Auditable Control of Your Federal Records in 5 Days.
The NARA-Compliant, FedRAMP-Ready SaaS Platform for the Complete Records Lifecycle.
FREEDOM™ is a secure cloud platform, expertly deployed by Data Federal, to provide complete, auditable control over your agency's most important information, from creation to final disposition.
A Look Inside FREEDOM™
FREEDOM™ was architected to solve the core challenges of federal records management: guaranteed compliance, absolute security, and user adoption.
Our ‘Alive-in-Five’ deployment model is a testament to this architecture. In under a week, our experts configure and deploy a fully compliant system based on your agency's specific needs.
The result is a powerful, intuitive platform that gives administrators granular control while providing a simple, familiar experience for end-users, ensuring the system is not only compliant but actively used.
FREEDOM Overview
FREEDOM is an Electronic Records Management (ERM) system designed to manage active documents and official records in the federal domain. Data Federal recognizes the unique challenges facing federal agencies as they move records from paper and electronic formats to a system that meets federal mandates. FREEDOM is a direct response to meeting those challenges. Although FREEDOM‘s “out of the box” functionality complies with federal ERM policies, the underlying architecture allows for extensive customization to meet unique customer workflow and policy needs. For Federal customers, FREEDOM may be procured directly, through the GSA’s Schedule 36, or the GPO 951-M contract vehicle.
Why FREEDOM ?
FREEDOM is offered as a Software as a Service (SaaS) Cloud platform providing federal agencies the means to implement a NARA compliant ERM system within 5 days.
NARA Compliance
Automated disposition workflows based on your agency’s record schedules.
Full, immutable audit trails for complete chain-of-custody.
Adherence to all federal records management directives, including M-23-07.
Secure Cloud Architecture (SaaS)
Hosted in a FedRAMP-Ready AWS GovCloud environment.
Eliminates agency infrastructure costs and internal maintenance burdens.
Scalable architecture to grow with your agency’s data volume.
Enterprise-Grade Control
Granular, role-based permissions to control access to sensitive information.
Robust SharePoint backbone for familiar, reliable performance.
Document and Case Management capabilities for structured workflows.
Intuitive User Experience
Familiar interface and virtual folders minimize training requirements.
Powerful search capabilities find the exact information you need, instantly.
Seamless integration with Microsoft Outlook for easy email capture.
Rapid, Expert-Led Deployment
System configuration and setup managed entirely by our experts.
Data migration planning and user training included.
Go-live with a fully operational system in as little as five business days.
FREEDOM™: Built for Your Mission
For the Records Manager
Simplify NARA Compliance and Gain Lifecycle Control.
Automate disposition workflows based on your agency’s file plan. Maintain complete, auditable chain-of-custody for every record. FREEDOM provides the tools to move from reactive management to proactive, compliant control.
For the General Counsel
Mitigate Risk and Accelerate E-Discovery.
Respond to legal holds and FOIA requests in minutes, not weeks. With powerful, indexed search and immutable records, you can confidently produce the exact information required, minimizing legal risk and demonstrating procedural integrity.
For the CIO
Deploy a Secure System Without the Overhead.
Eliminate the cost and complexity of managing on-premise infrastructure. Our ‘Alive-in-Five’ deployment delivers a FedRAMP-Ready, SaaS solution that is secure, scalable, and expertly managed, freeing your IT team to focus on other mission-critical priorities.
FREEDOM Features
User Interface
Highly optimized UX for ease of use and least amount of actions to complete tasks.
Virtual Folders
Dynamic user-defined “virtual folder” views. Customize how documents are organized depending on the user’s needs.
Workflows
All actions controlled by workflows (Upload, Edit, Download, Move, etc.). Custom workflows creation for specific agency needs. All workflows customizable through Admin UI.
Automated NARA Disposition
Automated disposition workflow based on file plan with record schedules. ERA file production and secure FTP transfer to NARA.
Transfer Files
Scan paper documents to FREEDOM from any network scanner. Outlook integration allows for dragging and dropping emails to FREEDOM.
Search
Advanced search capabilities – Metadata (indexed) and context (text) via OCR.
Preview
Powerful document preview such as Word, Excel, PowerPoint and dozens of other formats like PDF, InfoPath, Webpages, etc.
Security Compliance
FISMA NIST 800-53 rev 4 and DoD compliant. Hosted in a FedRAMP compliant AWS GovCloud. Customizable backup policy. Continuity of Operations Plan (COOP) for disaster recovery.
Alive in 5
Quick deployment with standard features available in five days
About DATA | FEDERAL
Data Federal is a professional services firm specializing in document transformation and lifecycle management for federal agencies and select commercial clients.
We move beyond general IT contracting to offer deep subject matter expertise, understanding that every government record tells a unique story, serves a vital purpose, and holds strategic value.
Our 20 years of experience, serving over 80 customers from the public sector to commercial partners, demonstrate our proven ability to deliver document solutions that meet the highest standards of precision, compliance, and innovation.
Copyright © 2025 Data Federal Corp